Colby Community College Trustees Approve Dorm Project and More
December 15, 2025
The Colby Community College Board of Trustees met Monday, Dec. 15, to address several action items tied to campus facilities, finances, academic planning, and board governance, approving multiple measures while tabling others for further discussion in January.
Vice Chair Vaughn was unable to attend due to a prior obligation. Board Member Odell was present for the early portion of the meeting but departed at approximately 5:15 p.m.
One of the most significant items of old business involved the college’s annual audit. Administration reported that a previously noted audit finding had been corrected after additional review with the Loyd Group. The revised audit report reflected no findings. The Board formally accepted the corrected audit on a 5-0 vote, clearing the matter and allowing the college to move forward with year-end financial filings and closing processes
Trustees also took action on the long-discussed dormitory and maintenance facility project. The college issued a request for proposals to address inadequate on-campus housing, with plans for a new 80-bed dormitory featuring kitchenette spaces and a distinct living configuration. The project will be built on the site of the former maintenance shed, which will be replaced by a new facility east of the Steve Lampe Athletic Center.
Two bids were reviewed. QMC submitted a proposal that met project requirements but carried a higher overall cost. Stephens Construction submitted a lower-cost proposal that also met the college’s needs and included features such as additional outdoor living spaces, increased laundry capacity, more parking, and greater use of brick finishes. Administration recommended Stephens Construction, citing a total project cost of $7,861,728 for both the dormitory and maintenance shed, to be funded through cash reserves without the use of loans. The Board approved the recommendation unanimously, 5-0
In new business, trustees approved the proposed academic calendar for the 2026–27 academic year on a 5-0 vote. The calendar largely mirrors previous years but includes an added instructional pause during the fall semester intended to provide students and faculty with a mid-term reset while maintaining required workdays
Discussion was also held regarding the election of board officers. While a proposed slate was presented, trustees opted to delay formal action until the January 2026 meeting to allow further consideration, including discussion of reimbursement policies related to trustee travel and professional representation. No vote was taken.
The Finance Committee item was tabled due to board member absences and scheduling considerations, with plans to revisit committee assignments at a future meeting.
Trustees reviewed several policies, including the Check Signing Policy and revised Guidelines for Public Comment. The updated public comment guidelines establish clearer timelines for notifications and ensure that personnel-related issues are not addressed in open session. The policy revisions were approved on a 4-0 vote.
The Board also approved a biannual write-off and collections request. Trustees authorized the write-off of $6,727 in uncollectible accounts and approved sending $78,753.77 to collections, consistent with the college’s standard June and December financial procedures. The measure passed 4-0.
Administrative reports provided updates on end-of-semester operations, student travel, upcoming spring preparations, facility planning related to the dorm project, and ongoing academic and outreach efforts. Trustees closed the meeting by expressing appreciation for staff and administration and offering holiday well wishes.
The meeting adjourned at approximately 5:28 p.m.