Pioneer Memorial Library Board Advances Policy Updates, Prepares for Centennial Celebration
February 17, 2026
The Pioneer Memorial Library Board of Trustees met February 17, 2026, to approve routine business, review key policy updates, and continue planning for the library’s upcoming 100-year anniversary celebration.
The meeting opened with approval of the consent agenda. Under communications, no major items required board action, and facilities and maintenance reported no updates at this time.
Anniversary planning remains in full motion. Trustees shared that commemorative T-shirts have been produced in honor of the library’s centennial milestone. The apparel will be part of broader efforts to recognize 100 years of service to the Colby community.
Board President Patrick Toth brought forward the nomination and possible approval of a new board appointee. Toth recommended adding an attorney to the board to strengthen its professional capacity and long-term governance. Trustees discussed the potential benefits of legal expertise, while also carefully considering possible conflicts of interest and statutory limitations. The board has a candidate in mind; however, several questions remain regarding compatibility and timeline. No formal action was taken, with members indicating they intend to resolve outstanding concerns before moving forward.
Trustees then reviewed the updated Internet Access and Safety Agreement policy. Discussion focused on requirements set by the Kansas State Library Board and ensuring the local policy aligns with state standards. While the framework follows state guidelines, the board emphasized the importance of filling in operational gaps to meet the specific needs of Pioneer Memorial Library and its staff. After review, the policy was approved.
A draft of the updated personnel policy was also presented. Director Melanie Wilks highlighted several proposed revisions, including adjustments to the sick leave policy. A significant portion of the conversation centered on the growing use of artificial intelligence tools, particularly in relation to meeting minutes and recording functions. Trustees discussed potential liabilities tied to AI-generated transcriptions and the importance of informing staff prior to any recording or AI use during meetings. Melanie will refine the draft and bring the updated personnel policy back next month for formal consideration and possible approval.
Under other business, Trustees raised the idea of adding a Spanish learning class for English speakers, potentially utilizing the library’s current ESL instructor. The board engaged in an in-depth conversation about the ongoing challenges within the community related to Spanish-to-English translation across schools, businesses, and public services. Melanie agreed to further explore the feasibility of offering a conversational or instructional Spanish course as part of the library’s programming.
In her Director’s Report, Melanie reminded trustees to prepare for upcoming centennial activities, including a planned murder mystery event. She also noted the dramatic increase in youth participation since relocating the children’s area to the basement. The move has proven to be a positive change, bringing significant energy and activity to the space. Due to the growing number of children utilizing the area, the library now staffs three team members downstairs to ensure proper supervision and engagement.
The board also reviewed last weekend’s Valentine’s celebration, which drew approximately 93 attendees. Trustees described the evening as a beautiful event that brought community members together in a festive and welcoming environment.
With no further business, the meeting adjourned as the board continues balancing policy modernization with preparations for a landmark year at Pioneer Memorial Library.